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Case Management System


Saves Time and Money

MyCaseRecords saves facility owners, counselors and staff time by streamlining the core functions of reports and record keeping. As facilities move towards electronic document format, MyCaseRecords will save money by eliminating paper and printing costs, while reducing time that staff uses to file, search for and maintain records. MyCaseRecords organizes activities and forms chronologically for easy access.

Streamline Reports and Record Keeping

The Herdman Assessment Form (HAF) generates a bio-psycho-social report of client history, while leaving the clinical decisions up to the counselor. The HAF prepares a reader-friendly narrative so that the counselor does not need to rewrite the history obtained from the client. Using the Library of Forms streamlines other types of reports and helps standardize the reporting format and information to be gathered across counselors and agencies.

Eliminate Repetitive Data Entry

MyCaseRecords stores client information in a secure database and will auto populate all created forms with appropriate client data. Gone are the days of needing to write client's name, "today's" date and other repetitive information on forms time and time again - MyCaseRecords will quickly do it for you.

Focus on Clients Instead of Paperwork

It is important to maintain accurate documentation for each client's case. MyCaseRecords streamlines the process by allowing counselors to complete documentation in a more efficient way, thus allowing counselors to spend more time with clients.

Reduce Paperwork

Soon, facilities will be required to migrate to electronic record keeping standards in compliance with the government's efforts to reduce healthcare costs. MyCaseRecords enables facilities to switch to and maintain client data in electronic format.

HIPAA Compliant

Our Case Management System helps you stay on top of mandatory compliance procedures and be more prepared for audits. Your records are kept secure and are easily restored in case of potential disaster situations.

Increases Administration Effectiveness

Rich functionality of MyCaseRecords makes facility management more efficient, allowing management to have comprehensive overview of staff's activities and processes. Counselors benefit from seeing their pending activities and upcoming scheduled sessions on a daily, weekly and monthly basis.

Extensive Reporting Capabilities

Use our Library of Reports to display data in a useful and effective way. For example, quickly see the number of active clients assigned to a primary counselor or in a specific agency program, track referrals to your facility, and view current and pending activities for one or a group of counselors.

Web-based Application, Accessible Anywhere

You do not have to purchase expensive software licenses and hardware or hire additional IT staff. An Internet connection and a web browser is all you need to access and modify your data whenever you like.

Staff Collaboration Across Facilities and Remote Locations

Administrators and Counselors may view client and case information through a single application when reporting activities and charting. Moreover, all records are easily accessible across multiple facilities and users may collaborate with their coworkers from remote locations.

Suited for multi-program and multi-site implementations

Administrators are able to identify specific agency programs and locations/sites for performed services. Managers may further set data sharing rules across multiple locations.

Contributing to Behavioral Health Research

With new data at your fingertips, researchers and administrators can gather collated statistics and build reports to better serve clients and the community. The data collected in the Herdman Assessment Form (HAF), for example, can organize specific data by gender, race, age, and even ZIP code.
MyCaseRecords is web based practice management software for substance abuse counselors and other behavioral health professionals. MyCaseRecords case management system assists in increasing operational efficiency of drug rehabilitation centers and other substance abuse facilities. Features include automation of treatment plans & notes, workflow & document management.